Now Hiring: Office Administrator (Construction Experience Required)
We are seeking a highly organized, detail-oriented Office Administrator with prior experience in the construction industry. This role is critical to supporting daily operations, project coordination, and administrative management within a fast-paced electrical contracting environment. IMPORTANT: Applicants must have prior construction office experience. Please do not apply if you do not meet this requirement. The Office Administrator will oversee and coordinate all administrative functions related to construction operations, project documentation, compliance tracking, accounting support, and communication between field and office teams. This position requires someone who understands construction workflows, permits, submittals, compliance requirements, and contractor documentation. Key Responsibilities Manage daily office operations and maintain organized filing systems (digital and physical) Answer and direct incoming calls and emails professionally Coordinate internal meetings and maintain office calendar Prepare correspondence, reports, proposals, and presentations Maintain vendor and subcontractor records Order and manage office supplies and equipment Construction Project Support Assist Project Managers with administrative tasks Prepare and track submittals, RFIs, change orders, and close-out documents Maintain project logs and documentation Ensure proper filing and tracking of contracts and executed agreements Monitor project deadlines and assist with scheduling coordination Track permit applications and inspection schedules Coordinate with field supervisors regarding documentation needs Compliance & Documentation Collect and track Certificates of Insurance (COIs) Maintain subcontractor compliance documentation Assist with certified payroll processing (if applicable) Maintain safety documentation and compliance records Process invoices and assist with accounts payable and receivable Prepare billing packages and support progress billing Track lien waivers and vendor payments Reconcile vendor statements Assist with payroll coordination Support project cost tracking and budget documentation Communication & Coordination Qualifications Minimum 2+ years of construction office administration experience (Required) Experience working for a General Contractor, Electrical Contractor, or Construction Firm Strong understanding of construction documentation and terminology Proficient in Microsoft Office (Word, Excel, Outlook) Experience with construction management software is a plus Strong organizational and multitasking skills Ability to work in a fast-paced environment Excellent written and verbal communication skills Detail-oriented and deadline-driven This is a full-time, in-office position. To Apply: Please submit your resume along with a brief description of your construction office experience. Applications without construction experience will not be considered.
We are an investment and construction company that buys and transforms old buildings into modern, cozy spaces for rent and sale. We currently have 8-10 new projects in the works, and we are seeking a foreman to manage the renovation work: organize the team, monitor deadlines, quality, and safety, manage materials, and liaise with the office. A foreman/foreman with 2-3 years of experience is required, along with the ability to lead a team and understand the renovation stages from rough to final. We offer a stable workload, prompt payments, assistance with housing, and competitive compensation based on experience.
A handyman who values his time and money. You already know: when you have your own tools and real experience, you work faster and better. You can see a problem before the client has time to explain it. Now I offer not just orders, but a partnership where you receive 50% of the cost of each call. I cover the rest: finding clients, logistics, communicating with clients in English. What you need: Handyman experience - from 1 year Your own tools English (spoken) Where we work: Brooklyn, Manhattan, Queens, Jersey City Think about it: How much time do you waste looking for orders? Imagine that you just take and do what you do best. Write to our manager @thandyHR on Telegram Tell me: - what tools you have - which area is most convenient for you to start in
