Employee required with conversational English and Russian, with or without experience Candidates with sales experience, engineering or construction business are considered first 917-821-5118
Date Added: 11/22/2024 |
Last Updated: 11/22/2024 |
Page Views: 357
Now Hiring: Office Administrator (Construction Experience Required)
We are seeking a highly organized, detail-oriented Office Administrator with prior experience in the construction industry. This role is critical to supporting daily operations, project coordination, and administrative management within a fast-paced electrical contracting environment. IMPORTANT: Applicants must have prior construction office experience. Please do not apply if you do not meet this requirement. The Office Administrator will oversee and coordinate all administrative functions related to construction operations, project documentation, compliance tracking, accounting support, and communication between field and office teams. This position requires someone who understands construction workflows, permits, submittals, compliance requirements, and contractor documentation. Key Responsibilities Manage daily office operations and maintain organized filing systems (digital and physical) Answer and direct incoming calls and emails professionally Coordinate internal meetings and maintain office calendar Prepare correspondence, reports, proposals, and presentations Maintain vendor and subcontractor records Order and manage office supplies and equipment Construction Project Support Assist Project Managers with administrative tasks Prepare and track submittals, RFIs, change orders, and close-out documents Maintain project logs and documentation Ensure proper filing and tracking of contracts and executed agreements Monitor project deadlines and assist with scheduling coordination Track permit applications and inspection schedules Coordinate with field supervisors regarding documentation needs Compliance & Documentation Collect and track Certificates of Insurance (COIs) Maintain subcontractor compliance documentation Assist with certified payroll processing (if applicable) Maintain safety documentation and compliance records Process invoices and assist with accounts payable and receivable Prepare billing packages and support progress billing Track lien waivers and vendor payments Reconcile vendor statements Assist with payroll coordination Support project cost tracking and budget documentation Communication & Coordination Qualifications Minimum 2+ years of construction office administration experience (Required) Experience working for a General Contractor, Electrical Contractor, or Construction Firm Strong understanding of construction documentation and terminology Proficient in Microsoft Office (Word, Excel, Outlook) Experience with construction management software is a plus Strong organizational and multitasking skills Ability to work in a fast-paced environment Excellent written and verbal communication skills Detail-oriented and deadline-driven This is a full-time, in-office position. To Apply: Please submit your resume along with a brief description of your construction office experience. Applications without construction experience will not be considered.
Accounting migration or implementation from scratch (from Excel)
We will transfer accounting from one program to another or implement a new one if you previously kept records in Excel. This is accounting work, not IT transfer: we will compare the chart of accounts, transfer clients/suppliers, balances and open documents, set up a warehouse and projects, do a test transfer and reconciliation of reports. We will train and launch without downtime.
I'm looking for a master and assistant for a company that renovates kitchens and bathrooms
I'm looking for the master and the lieutenant to a company renovating kitchens and bathrooms with the knowledge of work: • lay tiles • there will be walls made of plasterboard • putty • paint • install windows, doors, cabinets (347) 522-1076 Jan
