Now Hiring: Office Administrator (Construction Experience Required)
We are seeking a highly organized, detail-oriented Office Administrator with prior experience in the construction industry. This role is critical to supporting daily operations, project coordination, and administrative management within a fast-paced electrical contracting environment. IMPORTANT: Applicants must have prior construction office experience. Please do not apply if you do not meet this requirement. The Office Administrator will oversee and coordinate all administrative functions related to construction operations, project documentation, compliance tracking, accounting support, and communication between field and office teams. This position requires someone who understands construction workflows, permits, submittals, compliance requirements, and contractor documentation. Key Responsibilities Manage daily office operations and maintain organized filing systems (digital and physical) Answer and direct incoming calls and emails professionally Coordinate internal meetings and maintain office calendar Prepare correspondence, reports, proposals, and presentations Maintain vendor and subcontractor records Order and manage office supplies and equipment Construction Project Support Assist Project Managers with administrative tasks Prepare and track submittals, RFIs, change orders, and close-out documents Maintain project logs and documentation Ensure proper filing and tracking of contracts and executed agreements Monitor project deadlines and assist with scheduling coordination Track permit applications and inspection schedules Coordinate with field supervisors regarding documentation needs Compliance & Documentation Collect and track Certificates of Insurance (COIs) Maintain subcontractor compliance documentation Assist with certified payroll processing (if applicable) Maintain safety documentation and compliance records Process invoices and assist with accounts payable and receivable Prepare billing packages and support progress billing Track lien waivers and vendor payments Reconcile vendor statements Assist with payroll coordination Support project cost tracking and budget documentation Communication & Coordination Qualifications Minimum 2+ years of construction office administration experience (Required) Experience working for a General Contractor, Electrical Contractor, or Construction Firm Strong understanding of construction documentation and terminology Proficient in Microsoft Office (Word, Excel, Outlook) Experience with construction management software is a plus Strong organizational and multitasking skills Ability to work in a fast-paced environment Excellent written and verbal communication skills Detail-oriented and deadline-driven This is a full-time, in-office position. To Apply: Please submit your resume along with a brief description of your construction office experience. Applications without construction experience will not be considered.
Is the painting being assembled too late by subcontractors?
Because of this, the owner sees a distorted picture of projects, miscalculates profits, and notices financial gaps too late. I help bring order to subcontractor accounting: what has already been completed, what has been confirmed, what has not yet been paid, and how all this actually affects the cost and margins of the project. I build a clear logic for accounting for expenses, outstanding amounts, and documents for subcontractors so that funds do not leak through process chaos and the owner sees the real picture for each project. This is not bookkeeping or tax services. This is targeted work on problem areas that directly impact money and business management. QuickBooks / project cost flow / owner visibility Paid diagnostics
Looking for a partner for a glass partition installation company
Black Square Glass is a growing company based in Brooklyn, NYC, specializing in the fabrication and installation of glass partitions for residential and commercial spaces—offices, studios, and contemporary interiors. We focus on premium design, precision installation, and excellent customer service. We are seeking a technical partner to join as a co-founder, not an employee. You will be responsible for the technical and production side of the business, while I will handle sales, marketing, customer communications, and finance. This is a partnership with equity in the business, not a salaried position. The right candidate will be offered equity in the company and the opportunity to grow with it. Your Responsibilities - Overseeing all technical aspects of the company - measurements, installation, materials, logistics - Liaising with glass and hardware suppliers - Preparing materials and monitoring order fulfillment deadlines - Organising and training installation teams as the company grows - Participating in costing and project planning from the technical side - Maintaining a high level of quality, accuracy and safety during installation - Promptly resolving technical issues on site Who You Are - Live in or near Brooklyn, New York - Experienced in glass partitioning - Responsible, neat, and able to work independently - Practical, hardworking and results-oriented - Have an entrepreneurial mindset and are looking for a partnership, not just a job - Having a car/van and tools is a plus What You Get - Share in the company (instead of a fixed salary) - Opportunity to create a premium brand from scratch - Partnership with someone who takes on marketing, sales and customer interaction - Complete freedom in managing the technical part of the business - Long-term growth and participation in the company's profits - If you are ready to create something standing together, let's discuss the details.
